At Olympia Orthopaedic Associates, we know that your appointment with your orthopaedic doctor is important to you, and it can be most effective if you are prepared for it. This includes having the information your doctor will need from you as well as being able to gather the information that you need from your doctor.
The toggles below contain information providing you with suggestions, tips, and tools to help you get the most out of your orthopaedic appointment.
Please let us know if there is anything we can do to further improve your experience with us at Olympia Orthopaedic Associates. We look forward to meeting with you.
*Please note that the information on these pages is not intended as a substitute for any instruction or advice given to you from a medical professional, staff member, or any representative from Olympia Orthopaedic Associates or other healthcare entity.
Preparing For Your Appointment
Verify the date and time of the appointment:
The time you should arrive at the office for your appointment is different than your scheduled appointment time. You may be required to complete new patient paperwork or provide personal identification and insurance information prior to being seen by your doctor. Because of this, you may be asked to arrive up to 30 minutes prior to your appointment time. Please confirm your expected arrival time when scheduling the appointment.
Print and complete the new patient forms:
For your convenience, bringing the completed forms will help the efficiency of the check-in process.
Know the address and location of your appointment:
Make sure you confirm the office location prior to leaving for your appointment.
Be aware of travel issues and delays:
Become aware of any driving conditions, road construction detours, and/or parking requirements and locations that may present a delay in your arrival, and plan accordingly.
What Items To Bring
The following information is intended to assist you in determining the items to bring with you to your appointment.
Identification and Insurance Information:
- Current photo ID
- Current insurance card(s)
- Insurance co-payment, co-insurance, and/or deductible information, if applicable
- Insurance referral, if applicable*
* Please verify that our office has received the referral prior to your appointment. Having a copy of your insurance referral is recommended.
Medical Information for Current Injury or Condition
All medical records, imaging (X-ray, MRI), and lab test results for your current injury or condition should be carried in or faxed from your primary care provider. If you have been evaluated or treated for your current injury or condition by another healthcare provider, please contact their office at least one week prior to your appointment, if possible, to request a copy of all medical records pertaining to your injury or condition. You can request that your records be sent directly to our office, but please confirm that we have received them prior to your appointment.
Personal Documentation of Current Injury or Condition
Throughout your visit, you will be asked questions about the injury or condition that you are being seen for. You may find that compiling a personal documentation record prior to your visit and having the record with you during your appointment may assist you in answering some of these questions. Please note that the information in your personal document will not be used as a substitute for any official forms you will be asked to complete prior to your appointment.
Current List of All Medications You Are Taking
Bring a current list of all your medications, including the name of the medication, dosage, the frequency you take the medication, and the reason for the medication. This list should include prescribed medications, herbal supplements, vitamins, and over-the-counter medications you are taking as well as any medications you are allergic to. We recommend having this record with you as you may need to access this information during your appointment.
Maintenance of your medical history, including all prior treatments, surgeries, conditions, and illnesses, even if they are not related to your current injury or condition, is always recommended. Have this record with you as you may need to access this information during your appointment.
List of Questions and Concerns to Address During Your Appointment
We recommend that you compile a written list of all questions and concerns that you want to address during your time in our office. There will be several departments and individuals that you will come into contact with during your visit. To assist you in compiling your list of questions and concerns, we have provided you a list of the departments/services for you to begin your list:
- Appointment Scheduling
- Front Desk Reception
- Billing and Insurance
- Radiology (X-Ray, MRI Technicians)
- Nurses/Medical Assistants
- Physician Assistant(s)
- Physical Therapy
- Checkout Reception
- Surgery Scheduling
Notepad and Pen/Pencil for Notes
Take notes on what the office staff and medical staff discuss with you. Be sure to ask questions if you do not understand a policy, procedure, medical term, or the reason for your doctor’s diagnosis, treatment plan, recommendations, medication instructions, or post-appointment instructions. If you need additional information to take with you, ask your doctor for handouts, brochures, or online resources that you can review at home.
Emergency Contact Information
An emergency contact list is a document you should have ready and keep updated regularly. Having this list with you at your appointment may provide you information you need in completing the required paperwork.
A Family Member or Friend
You may consider asking another adult to accompany you to your appointment. Should you need a translator, please bring an adult translator with you or contact our office prior to your scheduled appointment to make arrangements. We do not recommend that you rely on a child to translate.
Below is a short list of additional information to help you prepare for your orthopaedic appointment.
We recommend that you dress in comfortable clothing appropriate for your appointment. If your injury or condition involves your neck, back, spine, shoulder, or hip, you may be asked to change into a medical robe for your examination. We recommend wearing loose clothing that is easy to take off and put on.
In addition, your doctor may request an X-ray during your visit. Prior to your X-ray, you may be asked to remove jewelry, eyeglasses, and any other metal objects, such as loose change, hearing aids, underwire bras, fingernail clippers, etc., that may interfere with the imaging. Depending on the area of the body that is being X-rayed, you may be asked to change into a medical gown.
Expect Wait Times
Personalized care doesn’t always follow definitive time schedules, and we appreciate your understanding and patience if we keep you waiting longer than you expected. In some cases, patients require special attention, or your provider may be asked to assess a serious injury. Be assured that your doctor will make every effort to see you as soon as possible.
There may be instances when you are seen by one of our physician assistants. At Olympia Orthopaedic Associates, our physician assistants (PAs) work closely with our orthopaedic doctors to provide the highest level of surgical and nonsurgical care for patients. Physician assistants are highly trained and qualified healthcare providers who work under the supervision of our orthopaedic doctors to take medical histories, conduct exams, diagnose and treat bone, joint, and muscle injuries and conditions, order and interpret tests such as X-rays and MRI, prescribe medications and assist our doctors during surgery. Our PAs are trained to recognize when patients need the attention of a supervising doctor or additional specialist.
Olympia Orthopaedic Associates provides MRI scans for identifying injuries and conditions in your body. An MRI is a harmless, noninvasive test that uses a strong magnetic field and radiofrequency waves to produce images of the inside of your body. The scans are very safe, and there is no radiation exposure.
Preparing for an MRI scan and what to expect on your examination day:
- Please inform your MRI scheduling representative if you have a pacemaker, metal fragments in your eyes or body, or types of aneurysm clips and implants.
- Most MRI scans take about 45 minutes each. Some parts of the body may take up to 1-1/2 hours. If you are having 3 or more scans done, you may want to consider scheduling them on separate days.
- You may wear normal street clothes as long as they do not contain any metal, including zippers, snaps, buttons, and metallic thread. You will also be asked to remove all jewelry, glasses, dentures, loose change, wallets, bank or credit cards, wigs, etc.
- If you are on medications, you can continue to take them as prescribed. If you have pain medication, you should also take these so your exam will be more comfortable, as you will have to lie still during the exam.
- When ready for your MRI, you will be asked to lie on the table either head or feet first depending on the type of exam. The table will then move the part of the body being scanned to the center of the magnet. You will hear a loud knocking/buzzing as you are being scanned. Due to the loud noises you will be given earplugs to wear.
- If you are claustrophobic, please inform the digital imaging technician. There are medications that can be provided for you to make you more at ease. If you are in need of this medication, you will need to have someone available to drive you the day of your exam. Please keep in mind we will do everything we can to keep you as comfortable as possible.
New Patient Forms
Are You Ready To Take The Next Steps?
We encourage you to contact our care coordinators or make an appointment with one of our Board-Certified & Fellowship-Trained Orthopaedic Specialists at Olympia Orthopaedics.